Overview
Our client is a U.S.-based, AI-powered company transforming how legal work gets done — making it faster, smarter, and more accessible. Built by experienced operators and powered by a globally distributed team, the company is scaling quickly with a strong emphasis on execution, ownership, and high performance.
We’re hiring an exceptional Executive Assistant to act as the dedicated right hand to the CEO, supporting a high-intensity founder operating across multiple countries and time zones.
This is a high-bar, operator-level role — not a traditional EA position. We’re specifically looking for someone who has already served as the sole Executive Assistant to a CEO or founder in a fast-moving startup environment, with full ownership over their day-to-day operations.
You will be responsible for fully owning the CEO’s world — including calendar, inbox, communications, and complex international travel — ensuring everything runs seamlessly and enabling the executive to operate at maximum effectiveness.
Your Role
This is not a generalist EA role.
We’re looking for someone who has already operated as the sole Executive Assistant to a CEO or founder in a fast-paced environment, with full ownership over calendar, inbox, travel, and communications.
You will function as a force multiplier at the highest level, working alongside AI systems and operating with speed, precision, and full accountability.
You’ll:
Fully own and manage the CEO’s calendar and inbox
Coordinate high-volume scheduling across multiple time zones with constant changes
Plan and execute complex international travel
Prepare briefings, summaries, and research ahead of meetings and decisions
Build and maintain systems in Notion as a core operating tool
Use AI tools to synthesize information, automate workflows, and improve efficiency
Track priorities, follow-ups, and commitments across all channels
Proactively identify and implement improvements to workflows and systems
You Bring:
3+ years of direct experience as the sole EA to a CEO or founder
Experience in a startup or fast-moving tech environment
Advanced Notion proficiency
Strong AI literacy
Proven experience managing complex international travel logistics
Near-native or C2-level English
What’s Offered:
💰 Competitive compensation based on experience
🕗 Full-time role with Pacific Time overlap
🌎 100% remote (LATAM-based candidates)
🤝 High-trust partnership with a high-performing founder
🚀 Direct impact on executive performance and company operations
Interview Process:
1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
2️⃣ Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage
3️⃣ Team Interview – Deep dive into execution, judgment, and communication
4️⃣ Final Interview – Conversation with the CEO
5️⃣ Offer 🎉
